Letters of Reference FAQs
Q: Can one of the reference letters be from the potential science advisor?
Q: May I submit four letters of reference rather than the required three?
A: No, but do make sure your three referees send in their letters on time!
Host Institution & Advisor FAQs
Note: Some host institutions offer only stipendee status, some only employee status, and some offer both. Your choice of host institution may therefore have some financial, benefit and/or visa implications that you may wish to consider. Further guidelines can be found on the Fellowship Setup Tips page.
Q: Are the applicant's proposed host institutions considered highly when ranking applications?
A: The panel evaluates the entire package (applicant, project, advisor, host institution). They want to ensure that the fellows have as much support as they need from their advisors and host institutions to complete their projects. The primary evaluation is made assuming the first-choice institution.
Q: Can NOAO be a host institution?
A: Yes, NOAO can be a host institution; however, be sure to specify which NOAO location.
Q: Can a NASA center be named as a host institution?
A: Due to government rules, the transfer of funds to a NASA center is essentially infeasible. If for example, you want to do work at NASA Ames, select another local entity, such as SETI, as your host institution. The proposed faculty contact should also have an affiliation with the local, non-NASA, institution. Note that there are no difficulties associated with having either JPL or STScI as a host institution.
Q: I am currently a postdoc at an eligible institution. Can I propose to remain at my current institution?
Q: Do I have to be physically located at my host institution for the duration of the fellowship?
A: Yes. You need to be at your host institution for at least the majority of your time. If you feel this may be an issue, please contact firstname.lastname@example.org for more information.
Q: Is a faculty member allowed to sponsor two NHFP applications?
A: Yes. The same faculty member may sponsor two or more applicants, however everyone involved must understand that only two fellows per institution can be awarded each year, with no more than five in any three year period. As we start the counting with the 2018 fellows, from 2020 onward some institutions may be in the situation where in a given year they can only take one fellow.
Q: What happens if more than two awardees want to go to the same host institution?
A: The selected candidates have a ranked order. We will start assigning host institutions with the person first on the list and go down. If at some point an awardee has listed as their first choice an institution which is already full for the year, that awardee will be given their second choice. If that institution is also full (unlikely but possible), they will be given their third choice. Then we will go on to the next person in the list.
Q: Can different departments (e.g. Physics and Astronomy) of the same US university be considered different host institutions?
A: No. Faculty from Physics and Astronomy are awarded tenure by the same organization, “The University”, so the two departments are not considered separate institutions.
Research Plan FAQs
Q: Does the three page limit for the description of the research program include references?
A: Note that the rules are different for the “Past and Current Research” and the “Proposed Research Plan.” Find the rules on the Announcement of Opportunity page.
Q: Is a justification of the first choice institution required/recommended to be included in the Research Proposal.
A: The most important part of the research proposal is the science, but if you can argue that going to a particular institution would benefit your proposed research, then putting that in can indeed strengthen the proposal.
Q: Should reprints of articles be included in the application?
A: No, reprints should not be included in your application but should be listed in your CV or list of major publications. Please see the elements of a complete application.
Q: Is the abstract for my application counted against the page limits?
A: No, the abstract is entered on a web form at the time of submission. It is compiled along with the other information on the application submission page into a cover sheet that will accompany your application when it is sent out for review. There is no need to reproduce your abstract within your main research proposal. After your submission is complete, you will receive a confirmation email that will include a copy of the cover sheet.
Q: Can I change my application after it has been submitted?
A: You may make changes to your application after it has been submitted before the application deadline, but you must resubmit the entire application through the electronic submission site. Note that no changes will be accepted after the application deadline.
Please note that starting this year, you can save your cover sheet information, and re-upload it in case you wish to resubmit your application.
Q: Is there a maximum file size for the application files?
A: Yes, they should be no larger than 20 MB.
Q: When are the decisions made?
A: We expect the first round of offers will be made in late January/early February.
Q: What will the salary be of a new fellow, and how much money is available for research?
A: The initial annual compensation for a 2018 NHFP Fellow will be approximately $68,500 and will be subject to annual review and adjustment. The Fellow will also receive funds to pay for health insurance (up to a maximum of $18,000 for a family plan), relocation costs, and research. Up to $16,000 per year are available for research related travel, computing services, publications, and other direct costs.
Q: From what date is the eligibility for the NASA Hubble Fellowship Program assessed? The start of a potential appointment? The application?
A: The official eligibility date is the date that you were officially awarded your Ph.D. according to the granting institution.
Q: I am not a US resident or citizen. Am I eligible?
A: Yes. NHFP Fellowships are open to English-speaking citizens of all nations. Qualified applicants will receive consideration without regard to race, creed, color, age, gender, gender identity or expression, sexual orientation, veteran status, disability, or national origin.
Q: Can someone who has an Einstein, Hubble or Sagan Fellowship apply to the NHFP?
A: Yes, the NHFP is a new fellowship program. Therefore, anyone who meets the general application requirements is eligible.
Q: Although I defended at the end of 2014, my PhD was awarded to me in 2015. Am I eligible for this fellowship?
A: Yes. You are eligible as the award was made on or after January 1, 2015.
➤ Last updated: October 14, 2017